5 Tools Every Event Planner Needs to Create Their Best Event
We can all agree that event management is one of the hardest occupations out there. In fact, event planning has been rated the fifth most stressful job in the world! With this in mind, it’s a good idea to find ways to minimize the burden by maximizing available resources. This way, you’ll reduce stress, all while becoming more efficient and improving the quality of your work.
Below are 5 of our favorite tools that promote productivity when planning both live and online events.
Google Drive
This free, cloud-based system allows you to create and collaborate on online documents in real-time. It’s great if you’re working on a team so that you can comment on each other’s work and make changes to documents immediately. Use Google’s suite of productivity tools to create presentations, work across multiple devices seamlessly (come on, we know you’re working on your phone), and most importantly, keep everyone on your team organized and in the loop.
Hootsuite
What better way to promote your events than to post them to all of your social channels? Better yet, use an app like Hootsuite to manage, preview, and schedule all of your social posts. By managing all of your accounts together, you can save yourself some time, quickly respond to users, and keep track of what people are saying about your events all in one place.
Eventbrite
If you’re planning an event, of course you’ll need a ticketing solution, no matter how big or small your event is. Eventbrite is a super popular ticketing system with all of the bells and whistles, like email confirmations and reminders, and allowing users to purchase tickets from their phones. All you have to do is direct users to your Eventbrite page so that they can purchase tickets to your event.
Pro tip: If you have a WordPress site, you can utilize our Eventbrite Tickets add-on to create Eventbrite tickets and events right from the WordPress Dashboard.
Whova
This award-winning event management system can do it all. With Whova, you can configure an app on your phone so that you can stay organized and engaged throughout the event. You’ll find features like analytics, lists of attendee profiles with check-in management, and a social media integration, all available on mobile devices. You can even request a demo to try things out before buying.
Virtual Events
We’d be remiss if we didn’t mention our Virtual Events plugin. Easily create virtual and hybrid events directly on your WordPress site in minutes with our Virtual Events add-on. You can even generate Zoom meetings, Facebook Live streams, and YouTube Live links. We all know how important it is to stay flexible when it comes to event management these days, and our Virtual Events plugin makes it simple to alter your venues and location if anything comes up.
Even more tools to love from The Events Calendar
Now that you have all the resources you need to create your best event yet, take things to the next level by staying in touch with your attendees throughout the event process. And we know just how to do that! With Promoter, our email marketing service, you can keep your attendees in the loop before, during, and even after your event. This way, you’ll be more likely to get repeat attendees. Who doesn’t want that?
With The Events Calendar suite of plugins in your pocket, your event planning just got easier. Happy calendaring!