Room Reservation With Community Events

[Evan Thorpe]

Hi! We’re taking on a project for a community library and they want a community/reservation calendar for the site. We’re wondering if a combination of your premium add-ons for the calendar might be able to get all of things they’re looking for working on the site.

a. Have an individual or non-profit book one of a few specific rooms in the library for certain days/times for their events. So people would need to see which events are free/available and which aren’t. They could submit a reservation (which is then approved by the library staff). But people need to see able to see when certain rooms (venues) are available and when they’re not. In addition to the room, date and time they want, they can select form checkboxes for equipment they might need (DVD player, sound system) and that’s noted on the reservation form.

b. If a non-profit sets up an account, their events are available to see on the community calendar (basically, they’re role is set to show their events). If an individual sets up an account to reserve rooms, their account is more of a “private” one where their events don’t show up in the community calendar.

c. Have a community calendar where these events (once approved) can show up. Some of them might be open to the public and would have an open reservation (usually events run by the library themselves), whereas others would be closed off to public reservation (people could still see details on the calendar). Reservations submitted by individuals (mentioned in the second question) would have their events hidden from the calendar.

None of these systems require any kind of payment processing I don’t believe….so no “tickets” are required I don’t think.

Thanks! We’re very interested in getting this system to work…even if it requires us to purchase several of your products.

[Cliff]

Hi Evan.

Thanks for your interest in our plugin suite.

I’ll try to answer each of your questions:

A. I believe this third-party plugin may be of interest to you: https://wordpress.org/plugins/venue-check/ (not coded or guaranteed by us). Note that it only works via wp-admin, not via our Community Events front-end form add-on, which it seems like you’re saying you want to use.

PRO’s Additional Fields may come in handy for the equipment checkboxes.

B. All events, whether submitted via wp-admin or Community Events front-end form, all end up in the same place–on the site’s calendar (unless they’re not in Published status)

This KB article may be of interest to you: https://theeventscalendar.com/knowledgebase/can-you-have-multiple-calendars/

C. I didn’t quite understand if there was a question in here. If you did just need RSVP/free tickets, we have a free Event Tickets plugin available too.

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Summary:

• We don’t offer room/venue or equipment/resources reservation functionality.
• The Events Calendar core/free plugin is required to run any of our add-ons. It sounds like you may be interested in our PRO and Community Events add-ons. You may also be interested in our Bundles.
• If your non-profit will be our direct customer, your non-profit organization may be interested in our Do you offer discounts for nonprofit organizations? help article.
• Last but not least, we have a pretty great Refund Policy so you can buy one or many of our add-ons and thoroughly test them.

Let me know if you have any follow-up questions.

[Support Droid]

Hey there! This thread has been pretty quiet for the last three weeks, so we’re going to go ahead and close it to avoid confusion with other topics. If you’re still looking for help with this, please do open a new thread, reference this one and we’d be more than happy to continue the conversation over there.

Thanks so much!
The Events Calendar Support Team

[Author]

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