Pre sales requirements

[Craig]

Hello,

I want to use/purchase your calendar and addons. Can you please look at these requirements and let me know if your calendar can meet them.

Thanks

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A booking calendar for excursions and incursions that needs to be able to:

· Calendar with ability to have several times per day (excursion bookings only and please see below for days/times)
· Calendar with ability to block out date/time when booked automatically
· As there is not a specific number of students per booking, we need it to be about booking the time out without entering PAX or meeting a PAX quota to book
· The ability to set our own fields for the form (eg name, school, school address, approx. number of students, etc)
· No payment required
· Ability to have a risk assessment below booking form for teacher to read
· Ability for our receptionists to be sent email with all details of booking once teacher has completed the form

Days/times for school excursions:
Monday: 10.30am & 12.30pm
Tuesday: 10.30am & 12.30pm
Wednesday: 10.00am, 10.45am & 12.30pm
Thursday: 10.00am, 10.45am & 12.30pm
Friday: 10.30am & 12.30pm

Note: Incursions, don’t need time’s only dates

Term dates for 2017:
Term 1: Monday 30th January 2017 – Friday 7th April 2017
Term 2: Wednesday 26th April 2017 – Friday 30th June 2017
Term 3: Monday 17th July 2017 – Friday 22nd September 2017
Term 4: Monday 9th October 2017 – Friday 15th December 2017

For the excursion booking form. Can the following fields please be present for the teachers to write in their answers:

Name of school:
Name of teacher organising excursion:
Contact phone number:
Contact email:
School address:
Year of students (eg: Kindergarten, Year 1, etc):
Approximate number of students:

This next question will have a drop down menu:

Question: What type of show do you want for your school?
Answers options:
– Living Things In Their Natural Environment
– Living Things In Their Natural Environment & Lifecycles (frogs)
– Living Things In Their Natural Environment & Ecosystems (spiders)
– Living Things In Their Natural Environment & Conservation (Tasmanian devils)

Then it we need 3 x checkbox questions:

Q: Will your school be using the kiosk?
A: Yes or no

Q: Will your school be using the gift shop?
A Yes or No

Q: Please check box that you have read and understand the risk assessment
A: Just make this a one check box

For the incursion booking form. Can the following fields please be present for the teachers to write in their answers:

Name of school:
Name of teacher organising incursion:
Contact phone number:
Contact email:
School address:
Year of students (eg: Year 6, Year 7, etc):
Approximate number of students:
Requested time of show:

Then it we need 1 x checkbox questions:
Q: Please check box that you have read and printed a copy of The Australian Reptile Park’s public liability
A: Just make this a one check box

[George]

Thanks for reaching out, Craig!

What’s listed here would be possible with the following plugins:

• The Events Calendar (free)
• Event Tickets (free)
• Event Tickets Plus (premium)

You would be able to create these events with The Events Calendar:

Days/times for school excursions:
Monday: 10.30am & 12.30pm
Tuesday: 10.30am & 12.30pm
Wednesday: 10.00am, 10.45am & 12.30pm
Thursday: 10.00am, 10.45am & 12.30pm
Friday: 10.30am & 12.30pm

And with Event Tickets and Event Tickets Plus, you could use the RSVP ticket feature and the “Attendee Information” feature to let people “RSVP” for specific excursions. The RSVPs will be free, but you can make it so that they have to enter all of the fields you listed in your post before making the RSVP.

To learn about the “Attendee Information” feature, check out this guide here for more information and to see that feature in action: https://theeventscalendar.com/knowledgebase/collecting-attendee-information/

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It’s also worth noting that we have a no-questions-asked Refund Policy that is valid for the 30 days after purchase. So you could totally test out our plugins firsthand and tinker with them to see if they’ll suit your needs, and if they don’t work you can simply request a refund using the form here: https://theeventscalendar.com/knowledgebase/refund-policy/

Please let me know if there are any other issues or questions I can try to help with!

— George

[Craig]

Thanks George,

One more question. As these are recurring events will the ticketing plugin handle this?

Cheers,

Craig

[George]

Hey Craig,

Our ticketing plugins unfortunately do not support recurring events at this time — there’s no “recurring tickets” features either.

Tickets can only ever be applied to one event at a time — not to a whole recurrence series, nor to multiple events at a time, etc.

Sorry to bear that news! Please let me know if there are any other issues or questions I can try to help with.

— George

[Support Droid]

Hey there! This thread has been pretty quiet for the last three weeks, so we’re going to go ahead and close it to avoid confusion with other topics. If you’re still looking for help with this, please do open a new thread, reference this one and we’d be more than happy to continue the conversation over there.

Thanks so much!
The Events Calendar Support Team

[Author]

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