customize an "event signup" questionnaire

[isaac]

Hi there. My client is a big brothers organization and needs an event calendar where volunteers signup. I’d like guidance on which pro product may suit my needs most/all of these options are supported:
1. user (a “volunteer”) can click on the event in a calendar to view info, and click “sign up”
2. signing up to an event doesn’t require payment, but requires a short questionnaire to be completed (info about the volunteer, for example)
3. organizer can customize this questionnaire for each event (eg. ask for name, age and address in one event, but ask for name, phone number and interests in another)
4. organizer can get email notifications as volunteers sign up, but can also see a database of signed-up attendees too
5. option to have multiple organizers with their own permissions to create/view volunteers/edit their own events but not others. But all events in the organization show on the same calendar.

anyway, a few things here but if you can tell me my best option to get the greatest number of these features, that would be great

thanks
isaac

[Geoff B.]

Good evening Isaac and welcome to the Events Calendar forum!

Thank you for your interest in our products.
We’ll be glad to answer your questions.

1. user (a “volunteer”) can click on the event in a calendar to view info, and click “sign up”
2. signing up to an event doesn’t require payment, but requires a short questionnaire to be completed (info about the volunteer, for example)
3. organizer can customize this questionnaire for each event (eg. ask for name, age and address in one event, but ask for name, phone number and interests in another)

You have a couple of options here, the registration could be handled through Event Tickets: https://theeventscalendar.com/product/wordpress-event-tickets/ (which is free) or through Event Tickets Plus (with a product price of zero).

The main difference, aside from the free versus paid plugin, is that Event Tickets Plus also gives you access to a whole lot of extra options via the WordPress E-commerce plugin of your choice (e.g.: WooCommerce).

But, in any case, you will need the Events Calendar Plus: https://theeventscalendar.com/product/wordpress-event-tickets-plus/ to add custom attendee information fields to the registration process to either choice of solution.

These extra fields can be different from one “ticket” to the next.

4. organizer can get email notifications as volunteers sign up, but can also see a database of signed-up attendees too

This is built-in in e-commerce solutions such as WooCommerce if you decide to use Event Tickets Plus or can be achieved via a code snippet in the functions.php if you decide to use Event Tickets.

5. option to have multiple organizers with their own permissions to create/view volunteers/edit their own events but not others. But all events in the organization show on the same calendar.

This is perfectly achieved by our Community Events add-on: https://theeventscalendar.com/product/wordpress-community-events/

You did not specify if you also require these organizers to “sell” (even free ones) tickets or not ?

If you do, then you will be forced to use Event Tickets Plus (Event Tickets free is not available for Community Events yet).

You will also need a copy of our Community Tickets add-on: https://theeventscalendar.com/product/community-tickets/

If you don’t need them to be able to create tickets, then you don’t need that last plugin.
As an admin, you will still be able to add tickets to their events, but they won’t.

So to recap, you will need:

1. Event Tickets Plus
2. Event Tickets
3. Community Events
4. Maybe Community Tickets

If you need Community Tickets, I would recommend the following bundle to save some money and have access to our Filter Bar plugin as a bonus: https://theeventscalendar.com/bundles/bundle-community-manager/

Let me know if that helps.

Have a great day!

Geoff B.

[isaac]

hi geoff,
good info, thanks.
I have reviewed capabilities/cost with my client. Is there an option for me to purchase event ticket plus and then upgrade at a later date to the community manager bundle in the future and only pay the incremental license price?
thanks
isaac

[Geoff B.]

Good evening Isaac,

Thank you for writing back.

The short answer is that there is no automatic way to do that. But when the time comes, please reach to us over email quoting this thread and I am pretty sure we will be able to offer something very similar to what you are looking for 🙂

Best of luck with this project.

Have a great day!

Geoff B.

[Support Droid]

This topic has not been active for quite some time and will now be closed.

If you still need assistance please simply open a new topic (linking to this one if necessary)
and one of the team will be only too happy to help.

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