Can The Ev Calendar do what we need?

[Emil]

Hi,
I want to buy The Events Calendar plugin, plus the Woocommerce Tickets (if needed). Before this, I want to make sure TEC is able to do what I need for my specific events setup.
I will describe below what kind of events we organize and what are our needs from an event manager plugin. Please be so kind and let me know which of the requirements below are met by TEC, which are not (if any), and what solutions do you see for the cases where TEC does not do out of the box some things we need.
We organize 2 day seminars, in Romania.
1. The seminars are open for students from Romania or other countries. Thus we need to have the event pages and the registration process (forms, email messagess, invoices, error messages) in 2 different languages: Romanian and English. Is this doable with TEC? We own a WPML license, so if TEC is WPML compatible, this shouldn’t be a problem.
2. We have several types of class participants, see below
New student-Adult (14 yrs. & older): € 440 -/1.945 RON (Pre-Registration) **;
€ 475 – /2.100 RON (Registration Week of Class);
New Student-Child (birth-13years): € 235 -/1035 RON;
Review Student-Adult (14 yrs. & older): € 205 -/895 RON ***;
Review Student-Child (birth-13years): € 120 -/525 RON ***;
World Wide Absentee–Any I-Dentity: € 205 -/895 RON****;
Training Staff/Approved Guest: No cost.
2.1. We need to be able to define these different types of attendees, each with it’s according ticket price.
2.2. We need to be able to sell the tickets and issue the invoices/receipts in two currencies – RON and EURO. The foreign students (those selecting the registration in English) have only the option of paying in EURO, and the Romanian students (those selecting registration in Romanian) are only allowed to pay in RON. We need to issue 2 different types of invoices/receipts – one in English and one in Romanian.
2.3. For the New student-Adult type of attendee, we have an early bird discount, available until a week before the class. We need to be able to set this discounted price for this type of attendee, both for the English and Romanian attendees.
2.4. For the first 4 types of attendees, we have the same Registration Form. For the fifth type of attendee – World Wide Absentee – we need a different registration form.
The best thing for us would be if TEC would be able to meet all of our above requirements. But if that’s not the case, please let me know if there are some workarounds. Like, if TEC cannot be made to work in 2 different languages/currencies for one event, can we define 2 different events – one in English and one in Romanian (within the same website running WordPress)?
I am looking forward to your answer.
Thank you.
Best Regards,
Emil

[Geoff]

Hey Emil–thanks for getting in touch! Man, you ask some solid questions here and I’m going to do my best to hit them all. 🙂

Thus we need to have the event pages and the registration process (forms, email messagess, invoices, error messages) in 2 different languages: Romanian and English.

Unfortunately, there is a known conflict between The Events Calendar and WPML. I haven’t seen any specific reports of issues relating to the forms, email messages, invoices and error messages, but it is certainly worth noting that there have been reports of issues (such as tickets being saved and errors with recurring events).

We need to be able to define these different types of attendees, each with it’s according ticket price.

Yes, though with a significant caveat. While you can indeed create multiple tickets for each event and price them accordingly, those tickets will not draw out of a global stock of tickets. So, for example, you would need to create a specific quantity for each ticket, and purchasing one of those tickets will not affect the quantity levels of the other tickets.

We are working on a new feature that would support a global stock of tickets, but that’s not out just yet.

We need to be able to sell the tickets and issue the invoices/receipts in two currencies – RON and EURO.

The invoices and receipts are sent directly through WooCommerce–only the tickets are sent via WooCommerce Tickets–so, as long as WooCommerce can support those dual currencies, then you should be set.

We need to be able to set this discounted price for this type of attendee, both for the English and Romanian attendees.

You can set the start and end dates for all tickets to go on and off sale. That means you can create an Early Bird version of a ticket, set it to expire on a specific date, then set a new full-priced ticket to go on sale in its place.

For the first 4 types of attendees, we have the same Registration Form. For the fifth type of attendee – World Wide Absentee – we need a different registration form.

I think that would be a little tricky to pull off with our plugin. WooCommerce Tickets is essentially allowing you to create tickets as Products in WooCommerce directly in the event editing screen rather than creating the Product in WooCommerce first. From there, it displays the tickets on the event post, but then WooCommerce takes over from that point on with the transaction. I think you would need to insert some additional step in the checkout/transaction process that would serve as the registration form for specific attendees you are looking for, based on which tickets are selected on the event post.

I would really like to be able to tell you The Events Calendar and WooCommerce Tickets is the way to go, but I think it could be a stretch based on the requirements you’ve listed here. You are certainly welcome to download the plugins, give them a spin, then use our full 30-day refund to test things out to see if they are extensible enough to get what you need out of them. And, of course, if you have questions at that point, you could open a thread here and we’d be happy to answer any specific questions about how our functions work, in addition to what is outlined in our documentation.

Does this help answer your questions? Please let me know. 🙂

Cheers,
Geoff

[Geoff]

Hello Emil!

I see my last reply was marked as the correct answer so I’ll go ahead and close this thread. I really hope this helped and please feel free to hit us up with any other questions you might have that we can answer to help make the decision easier. 🙂

Cheers!
Geoff

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