Setting up Recurring events

[karen]

I noticed that my users who input Community Events do not input the Recurring field. I suspect because it is not CLEAR as to what they are suppose to put in that field. Can you explain how this is suppose to work? Can we explain that in the input field what they are suppose to do with it?

[Nico]

Hi Karen,

Thanks for reaching out to us, I’ll help you out on this!

There’s an article in our Knowledge base that describes how to set up recurring events: PRO recurring Events.

Can we explain that in the input field what they are suppose to do with it?

Hopefully you can customize the template for community events submission, and add an explanation notice or what works best to inform your site users.

I’ll outline the steps to do so here, but be sure to check our Themer’s guide for more information on this process. Here we go:

– Create the following folder structure ‘tribe-events/community/’ inside you theme folder located at ‘wp-content/themes/your_theme/’.
– Make a copy of the file ‘edit-event.php’ located at ‘wp-content/plugins/the-events-calendar-community-events/src/views/community/’.
– Drop it in the above created folder: ‘wp-content/themes/your_theme/tribe-events/community/’.
– Add the proper notice to the template to let users know how this works.

Please let me know if this answers your question,
Best,
Nico

[karen]

ok.. The recurring events are set to update the next “N” months. How does that work? when does that populate in the future? is this some kind of Cron? I need to get it to STOP recreating events which I am trying to delete, if indeed that is what is happening. In some cases I have over 600 events, all the same event, for this one day, of which there are many days like this. I have set it to not create over 1 month in the future for now. But what happens when I delete all the events except that month? Does it kick in and recreate a month out? Make sense?
The problem is I have so many of this one event that I cannot just open it, tell it not to be recurring and save it. The SQL query is just to intensive.
thank you for your help.
karen

[Nico]

Hi Karen,

Thanks for following up on this!

When you create a recurrence series all event instances are created at the moment. You can decouple events of the series to edit them individually or delete them without affecting the recurrent series, and if you delete individual events it should not affect the series.

Please take a look at this screenshot showing available actions for events in the back-end: https://cloudup.com/cXdoPsDnXGm
The difference in the options shown is that the ‘second’ event you see there is the initial event of the series and allows you to delete the whole series if you need to.

But what happens when I delete all the events except that month? Does it kick in and recreate a month out?

You can try to ‘Edit All’ events in the series and once you are in the edit event screen just click update and I guess the recurrence should be recreated and only events for 1 month in the future should be created, and other events should be deleted. but maybe that’s pretty SQL intensive as well.

Please let me know if this answers your questions 🙂
Best,
Nico

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