Events Calendar for tour sales and as event organizer

[Jeffrey A Clark]

We have two active parts of the business. Selling tour tickets (tour events occur hourly – Tuesday through Sunday during our season) and we have events – special “conference style” events, with add ons.

For example – for standard tours we sell 5 types of tickets: Adult, Child half-price, Child free, Senior (discounted) and Service (discounted). These are set price tours.

In our conference style events we sell various types of admission packages, and then add-on products like autographs, photos, etc.

The major question is: can your recurring events sell tickets based on a daily recurring – like Tuesday through Sunday, and then still allow a variation to handle holiday Mondays – when we open for these special days. Can each “admission” or “tour” ticket be bar coded for entry?

Jeff Clark

[Andras]

Hello Jeff,

Thanks for reaching out!

Great questions there! Let me try to give you an overview of what our plugins can do for you.

Events Calendar PRO will give you the option for recurring events and Event Tickets Plus the ticketing options.

For now ticketing doesn’t fully support recurring events, meaning that if you set up tickets with a stock for a recurring event, then that stock will be valid for the full length of the recurring event.

To give you an example: you have a tour 3 times a day, 7 days a week. You set up one event with the appropriate recurrence rules to match that, and you set up one ticket (i.e. adult) with the stock of 20.

In this case the 20 stock is valid for the whole event, so if you sell one ticket for a Monday tour, then there will be 19 left for any and all the other tours that are part of that recurrence, not only Monday.

If you do not have stock limits for the tours, then you do not need to worry about this, and you can absolutely set up the 5 tickets this way.

If you do have stock limits per tour or per day, then you will need to set up the tours and the tickets individually.

allow a variation to handle holiday Mondays

The recurrence rules are pretty flexible, they allow you to add several rules, including custom days. For example you can set up a recurrence rule of the event for every Tuesday to Sunday, AND add a custom date Monday. Or several custom dates for that matter.

Can each “admission” or “tour” ticket be bar coded for entry?

When a ticket is purchased, the purchaser will receive an email that contains a unique QR code. This code then can be used to check in the visitors.

Here’s some more info on that: https://theeventscalendar.com/knowledgebase/using-qr-codes-event-tickets-plus/

various types of admission packages, and then add-on products like autographs, photos, etc.

If you are not using WooCommerce, then you can do this by setting up different tickets. Like before you had “Adult, Child half-price, Child free, etc.” you can have here “single ticket, single ticket + photos, single ticket + autographs, etc.”.

Event Tickets Plus doesn’t support product add-ons like a dedicated eCommerce solution, like WooCommerce.

You can also create a setup where you use the WooCommerce product page to sell the tickets and there you should be able to add product add-ons with a WooCommerce plugin extension like this.

I hope this answers all your questions. Should you have more or if something is not clear, let me know.

Cheers,
Andras

[Support Droid]

Hey there! This thread has been pretty quiet for the last three weeks, so we’re going to go ahead and close it to avoid confusion with other topics. If you’re still looking for help with this, please do open a new thread, reference this one and we’d be more than happy to continue the conversation over there.

Thanks so much!
The Events Calendar Support Team

[Author]

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