Community Events – Time/Venue

[Olivia]

Hello,

We are very pleased with the version of The Events Calendar we have been using! Thanks for making such a good product. Now, we are looking into ways to give our users the option to reserve physical meeting spaces, online. We are considering your Community Events add-on, but have questions regarding various features & functions, to determine whether this would be a good fit. I hope you can help!

1. When an anonymous user navigates to the front-end page to create a community event, and they go through the process to submit an event, is there a way for them not to be able to create a new venue? And is there a way for them to not be able to view pre-existing organizers, but rather, to have to fill in their own information? To what extent can the front-end user experience be customized? Can headings be changed? (e.g. change “Venue Details” to “Select Your Preferred Meeting Room,” or “Organizer Details” to “Please Enter Your Contact Information”)

2. Would a user be blocked from submitting a community event that would have been scheduled partially or wholly during a time/location already scheduled in the Events Calendar? How does Community Events handle scheduling conflicts?

3. Is there an option for users to see a calendar view (weekly) and select time blocks that are available, and see unavailable time blocks?

Thank you in advance for any information and guidance you can provide!

Olivia

[Geoff B.]

Good afternoon Olivia and welcome to the Tribe!

Thank you for your good words an we are glad you love the plugin.

1. When an anonymous user navigates to the front-end page to create a community event, and they go through the process to submit an event, is there a way for them not to be able to create a new venue? And is there a way for them to not be able to view pre-existing organizers, but rather, to have to fill in their own information? To what extent can the front-end user experience be customized? Can headings be changed? (e.g. change “Venue Details” to “Select Your Preferred Meeting Room,” or “Organizer Details” to “Please Enter Your Contact Information”)

These are great questions. All of the things you are trying to accomplish are not built-in in the Community Events.

The good news is that you can achieve what you are looking through some customization of your own (using filters for example).
Unfortunately, we do not provide complete support for that level of customization, but we at least try to get you pointed in the right direction to get started.

If you haven’t already, I recommend reading our Themer’s guide to get a sense of how you can customize things using your WordPress child theme’s functions.php. You might also want to look at our Knowledge base which addresses many things, including how to customize required fields upon form submission.

Furthermore, you can also modify headings by changing the .po/.mo files for “Venue Details” and “Organizer Details”.

It’s also good to know that there is a setting to ensure that submitted events status is set to “Pending Review” so that you can ensure quality control and submitted events.

2. Would a user be blocked from submitting a community event that would have been scheduled partially or wholly during a time/location already scheduled in the Events Calendar? How does Community Events handle scheduling conflicts?

To my knowledge, there is no check being done for schedule conflict built-in the Events Calendar.

This could be accomplished with a little bit of customization. You would need to add a check before the form submission to see if there is an event that already matches the current event details (location and time). If so, you could prevent the form from submitting and supply the appropriate messaging.

As alternative, setting the submitted events to “Pending Review” would help you prevent any schedule conflict, but would require manual review on your end.

3. Is there an option for users to see a calendar view (weekly) and select time blocks that are available, and see unavailable time blocks?

 

Unfortunately, at this point such a feature (bookable time) is not part of the plugin.

But it would make for a great feature suggestion in our User Voice forum if you want to suggest it.

Hopefully, this helps clarify things for you.

Is there any other questions I can answer for you ?

Have a great weekend,

Geoff B.

 

[Olivia]

Hi Geoff – thanks so much for your quick and super-thorough response! You’ve given us a lot to think about at my organization, but I really appreciate all of the detailed information.

Thank you again!!

Olivia

[Geoff B.]

Good evening Olivia,

We are glad our response was useful to you and I am sorry for all the extra thinking this generated 🙂

Is there anything else I can help you with at the moment ?

Have a great day!

Geoff B.

 

[Support Droid]

This topic has not been active for quite some time and will now be closed.

If you still need assistance please simply open a new topic (linking to this one if necessary)
and one of the team will be only too happy to help.

[Author]

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