Knowledgebase | The Events Calendar

Creating a Zap

With Event Automator, you can use Zapier to integrate your favorite third-party apps and tools. In order to do that, you’ll need to create a “Zap” with Zapier. We’ll show you how to do this below.

Creating a Zap

In this example, we’ll show you how to create a Zap that creates a new Google Sheets row when a new event is added to The Events Calendar on your WordPress site.

In Zapier, click on the + Create Zap button.

Create a Zap with Zapier and The Events Calendar

Select The Events Calendar as a trigger.

Choose New Event and click on Continue.

Choose New Event and click on continue.

Choose your account, wait until it loads, and click on Continue.

Choose your account and click Continue.

You can now begin testing the trigger from Zapier.

Select an event that generates a preview to test results (you might have to create one if you are getting the no-new-events id).

Select the action you’d like to create (in this case, it’s Google Sheets).

Select the action you'd like the app to use

Choose Create Spreadsheet Row as an event.

Choose Create Spreadsheet Row as an event.

Sign in and allow access if necessary.

Sign in and allow access if necessary.

Allow access to Zapier

Set the desired Drive, Spreadsheet, and Worksheet, and click on Continue.

Set the desired Drive, Spreadsheet, and Worksheet, and click on Continue.

Map each desired field to its destination column in the spreadsheet.

Map each desired field to its destination column in the spreadsheet.

Important: 

  1. Make sure you have created headers for each of the desired fields in the destination spreadsheet (i.e.: row A should read – ID, Title, Start Date, etc.)
  2. Make sure you have selected a valid event in the testing the trigger step to be able to map fields.

Click on Continue.

Next, you’ll want to test your Zap.

If it was successfully created, your screen should look like this:

Now you’re ready to publish your Zap.

Test your Zap

Now you’re ready to test out your Zap. To do this:

  1. Go to your WordPress admin area and create a new event.
  2. Wait at least 15 minutes (if you have a free account).
  3. Check the selected Google Sheets spreadsheet and worksheet.
  4. Refresh the page.

A new row containing the data of the new event should appear.

Of course, the above only applies to the example of creating a new Google Sheet row with the creation of an event. For other Zaps, you can use the same procedure to test out your connection.